Request documents and answers, validate them against your own rules, and renew certificates before they expire, from first onboarding to re-qualification.






































Replace shared drives, email chases and expiry spreadsheets with one workflow for procurement, quality and compliance.




Everything your team needs to onboard, approve and re-qualify suppliers at scale.







Supplier lifecycle management is the process of onboarding, qualifying, monitoring and re-qualifying suppliers throughout the relationship. It covers collecting supplier information and documents, checking them against your requirements, approving suppliers, and keeping certificates and other evidence current as they expire or requirements change.
Supplier onboarding software collects the information and documents you need from new suppliers, such as certificates, codes of conduct, insurance and contracts, and tracks what is missing. Coolset goes further: it validates each response against your rules and keeps documents current after onboarding, through to re-qualification.
Supplier onboarding collects a new supplier's information and sets them up. Supplier qualification checks whether that supplier meets your requirements, such as valid certifications, policies and standards. Qualification repeats over time, as documents expire or requirements change. Coolset handles both in one supplier record.
Anything you need. Coolset includes preset request packs for common documents such as codes of conduct, ISO certificates, insurance policies, contracts and security documentation. Add your own file requests and form questions, and set different requirements per supplier group, such as software vendors, contractors or critical suppliers.
You set the question and a validation rule in plain language, for example "check the certificate is valid as of today". When a supplier responds, Coolset Agent checks the document against that rule, records the expiry date and shows why a check passed or failed. Your team reviews the outcome.
No. Coolset works next to your ERP or procurement suite. Import suppliers via API or spreadsheet, and Coolset handles the document collection, validation and renewals that ERPs rarely cover. You can also connect your AI tool through Coolset MCP.